How to convert, redo, convert a diagram from Visio to a graphic file. Document on Visio Process Schemes in Word Contour Printing Vord Visio

Created in Visio 2010 schemes can be used in different ways:

1. Insert into the document for subsequent printing.
2. Use as an electronic document.
3. Save to transfer to third parties.
4. Print on a separate sheet.

You may come up with other destinations. Let's see how working with ready-made schemes.

Insert in document

Consider the insertion of the Visio 2010 scheme to Word 2010, as the most common use option. Having mastered it, you can easily cope with other Microsoft Office 2010 software programs.

So, you have a document with the text for which you drew a special scheme. In the Visio 2010 window, go to the page with the desired schema and click . Note, it is not necessary to allocate the elements, otherwise the appearance of excesses, for example, in the form of overall signatures to the walls is possible. Now switch to Word window and click . The scheme will be inserted, and you can use it, how do it with conventional embedded images: change the proportions, position, corner of rotation, etc.

However, this is not a simple picture. Twice clicking on it with the mouse, you will open the Visio editor right in the Word window (see Fig. 1). Even tape Word tools is replaced with Visio 2010 tape and only tab "File" There is no corresponding set of commands.

Figure 1 - Editing the Visio scheme directly in the Word window

It will be not very convenient to create a scheme of the entire way here, but for making fast edits, this method is fits perfectly. To return to text editing, click on any available part of the Word 2010 window.

If you want to insert the entire scheme into one of the documents, then you don't need to create a duplicate in Visio with a duplicate. Select the desired items, copy them and paste into the document. All unusual elements of the image will not be involved.

Figure 2 - Excesses inserted circuit

As I said, the release of certain elements may appear excess (see Fig. 2). So, the walls appeared signatures. Is it possible to avoid them without creating a new scheme? Yes, there is a way. After inserting the items, open the embedded Visio 2010 editor, twice with the mouse in the embedded object, then select the components of the schema ( ) And remove the selection. Signatures will disappear.

To insert the scheme, the entire Visio 2010 is not necessary. In Word 2010 on the tab "Insert" Select button "An object" And specify the path to the saved document * .vsd (see Fig. 3).

Figure 3 - Insertion of the Visio scheme via the "Object" menu

The size of the Word file will increase the size of the Visio file. If you want to avoid, use the option "Communication with the file". However, when the Word document is transmitted, or when the path is changed to the scheme, the embedded image will be lost. To save the connection when transferring files, use the relative path. For example, your document is saved in some folder under the name. document. docx. In the same folder, the scheme called schema. VSD.. Then the relative path will be - schema. VSD.. Enter the file name to the appropriate string without pressing the buttons "Overview", And save the result. Now when transmitting or moving both files, the connection will be saved.

The described methods work in PowerPoint, that's just fast editing in it is not possible - the diagram is inserted as a raster image.

You can embed the Visio 2010 scheme directly into the Outlook 2010 email communication body, but I consider it not the most optimal option. A destination that does not use the Outlook email program will receive not a Visio scheme, but a set of files image001. EMZ. and oLEDATA. MSO.. And if viewing vector image in format EMZ. It will not be difficult, then edit the scheme will not be released. Better attach Visio 2010 scheme as a file VSD.To provide the ability to edit, or save it as a raster image. On saving files to various formats and will be speech in the next section.

Saving a file for transmission

Even if users of your schemes will not be installed Visio 2010, most likely they will be able to see the drawings, because In the Microsoft Office distribution, the Visio scheme viewer is enabled by default. If it is not there, you can find it on the Microsoft website:

• Visio 2007 viewer (7.7 MB) + Update package 2. (up to 10 MB)
• Visio 2010 Beta viewer (16.7 MB for 32-bit and 29.5 MB for 64-bit versions)

But these distributions are sufficiently volume and require additional efforts to install. Perhaps the end user does not want to move the mouse once again. But you can export your schemes into a variety of graphic formats that will be opened on any computer. Consider the most use of them closer.

Figure 4 - Supported File Formats for Saving

Summary: Use formats PNG. or GIF. To transfer schemes that do not contain full-color photographs and gradients. For circuits with photos and gradients it will be better suitable JPEG.with quality settings above 75%. Other formats (excluding native VSD.) You will be needed quite rarely.

Note that you need to repeat the process of saving in a raster format (PNG, GIF, JPEG, etc.) for Eachpages of your document.

You can use the resulting images on the Internet, in the documents, or somehow otherwise. To display them, no Visio 2010 will be required nor the means for viewing its files.

Printing schemes

Open section "Print" On the tab "File". Visio 2010 offers not such a big set of options like Word 2010. There is only "Print", "Fast printing" and "Preview".

When choosing "FAST PRINT" Visio 2010 will display the default printer with standard settings. This option exists for those people who do not want to understand the dialog boxes. "Print"it will open the standard printing window, where you can manage the printer driver. But we drew a rather complicated illustration and wish to get the expected result, and not a cat in the bag, so we choose "Preview"(See Fig. 6).

Figure 6 - Preview window before printing

The scheme is displayed here as it will look like on a sheet of paper. Of course, the monochrome printer will not be able to transfer colors, and you should remember about it.

Press the button "PERSONS"To add information on the upper or lower edge of the sheet. In the window that opens, you can specify up to six such elements with different locations. By pressing the triangle button, you can insert the service information (see Fig. 7).

Figure 7 - Adding footer

Press the button "Page settings"To invoke the settings dialog box (see Fig. 8).

Figure 8 - Print Settings Window

Only one tab with the speaking name is responsible for printing here. "Print Setup". You can point out the sizepaper orientation withdrawal and change scale. If you have a format printer more than A4, then you can print the diagram on the appropriate sheet by selecting it in the list. "Paper in the printer"But most likely the printer is standard - A4 format. Do not have access to a large format printer, you can get a big scheme by specifying a value scaleover 100%, or by increasing the number of pages in width or height. So, indicating 4 pages in each direction, you can get a scheme of A0 format on the A4 printer. But it will have to cut and glue 16 sheets on their own. But this is already a separate story (see Fig. 9).

Figure 9 - the result of gluing sheets of an enlarged scheme

Selecting a large scale in the preview window you will see an enlarged image. To switch between parts of the circuit, use buttons "Next / previous tile" (See Fig. 6). Also these buttons are responsible for switching between pages.

Note that the quality of vector illustration does not suffer from increasing scale. If you thus try to increase the raster image (jpeg-photo, for example), you will inevitably get a blurred imprint with enlarged compression artifacts (square mesh, halo on contrasting regions, etc.).

On printing can be output grid Document, noting the corresponding parameter. By default, the grid is not displayed.

Conclusion

Visio 2010 is quite closely integrated with Microsoft Office 2010 package applications. This makes it possible to conveniently use schemes in documents of various kinds (text, tabular, etc.). At the same time, it is not necessary to call the program for making small edits.

Despite the fact that the office package includes a Visio 2010 schema viewer, it will often have a reason for saving the image in a raster format. Use GIF, PNG and JPEG formats to achieve a small file size with a large versatility. The subsequent editing of the exported schemes will be difficult, but it is often not necessary. In any case, it is necessary to leave a copy of the scheme in the native Visio 2010 format - VSD.

Schemes are widely used in a variety of documents, but can be printed and separately. Visio 2010 is built in the ability to print images both in a standard format and on an enlarged, which in some cases it allows you to do without printing service.

Created in Visio 2010 schemes can be used in different ways:

1. Insert into the document for subsequent printing.
2. Use as an electronic document.
3. Save to transfer to third parties.
4. Print on a separate sheet.

You may come up with other destinations. Let's see how working with ready-made schemes.

Insert in document

Consider the insertion of the Visio 2010 scheme to Word 2010, as the most common use option. Having mastered it, you can easily cope with other Microsoft Office 2010 software programs.

So, you have a document with the text for which you drew a special scheme. In the Visio 2010 window, go to the page with the desired schema and click . Note, it is not necessary to allocate the elements, otherwise the appearance of excesses, for example, in the form of overall signatures to the walls is possible. Now switch to Word window and click . The scheme will be inserted, and you can use it, how do it with conventional embedded images: change the proportions, position, corner of rotation, etc.

However, this is not a simple picture. Twice clicking on it with the mouse, you will open the Visio editor right in the Word window (see Fig. 1). Even tape Word tools is replaced with Visio 2010 tape and only tab "File" There is no corresponding set of commands.

Figure 1 - Editing the Visio scheme directly in the Word window

It will be not very convenient to create a scheme of the entire way here, but for making fast edits, this method is fits perfectly. To return to text editing, click on any available part of the Word 2010 window.

If you want to insert the entire scheme into one of the documents, then you don't need to create a duplicate in Visio with a duplicate. Select the desired items, copy them and paste into the document. All unusual elements of the image will not be involved.

Figure 2 - Excesses inserted circuit

As I said, the release of certain elements may appear excess (see Fig. 2). So, the walls appeared signatures. Is it possible to avoid them without creating a new scheme? Yes, there is a way. After inserting the items, open the embedded Visio 2010 editor, twice with the mouse in the embedded object, then select the components of the schema ( ) And remove the selection. Signatures will disappear.

To insert the scheme, the entire Visio 2010 is not necessary. In Word 2010 on the tab "Insert" Select button "An object" And specify the path to the saved document * .vsd (see Fig. 3).

Figure 3 - Insertion of the Visio scheme via the "Object" menu

The size of the Word file will increase the size of the Visio file. If you want to avoid, use the option "Communication with the file". However, when the Word document is transmitted, or when the path is changed to the scheme, the embedded image will be lost. To save the connection when transferring files, use the relative path. For example, your document is saved in some folder under the name. document. docx. In the same folder, the scheme called schema. VSD.. Then the relative path will be - schema. VSD.. Enter the file name to the appropriate string without pressing the buttons "Overview", And save the result. Now when transmitting or moving both files, the connection will be saved.

The described methods work in PowerPoint, that's just fast editing in it is not possible - the diagram is inserted as a raster image.

You can embed the Visio 2010 scheme directly into the Outlook 2010 email communication body, but I consider it not the most optimal option. A destination that does not use the Outlook email program will receive not a Visio scheme, but a set of files image001. EMZ. and oLEDATA. MSO.. And if viewing vector image in format EMZ. It will not be difficult, then edit the scheme will not be released. Better attach Visio 2010 scheme as a file VSD.To provide the ability to edit, or save it as a raster image. On saving files to various formats and will be speech in the next section.

Saving a file for transmission

Even if users of your schemes will not be installed Visio 2010, most likely they will be able to see the drawings, because In the Microsoft Office distribution, the Visio scheme viewer is enabled by default. If it is not there, you can find it on the Microsoft website:

• Visio 2007 viewer (7.7 MB) + Service Pack 2 (up to 10 MB)
• Visio 2010 Beta viewer (16.7 MB for 32-bit and 29.5 MB for 64-bit versions)

But these distributions are sufficiently volume and require additional efforts to install. Perhaps the end user does not want to move the mouse once again. But you can export your schemes into a variety of graphic formats that will be opened on any computer. Consider the most use of them closer.

Figure 4 - Supported File Formats for Saving

Summary: Use formats PNG. or GIF. To transfer schemes that do not contain full-color photographs and gradients. For circuits with photos and gradients it will be better suitable JPEG.with quality settings above 75%. Other formats (excluding native VSD.) You will be needed quite rarely.

Note that you need to repeat the process of saving in a raster format (PNG, GIF, JPEG, etc.) for Eachpages of your document.

You can use the resulting images on the Internet, in the documents, or somehow otherwise. To display them, no Visio 2010 will be required nor the means for viewing its files.

Printing schemes

Open section "Print" On the tab "File". Visio 2010 offers not such a big set of options like Word 2010. There is only "Print", "Fast printing" and "Preview".

When choosing "FAST PRINT" Visio 2010 will display the default printer with standard settings. This option exists for those people who do not want to understand the dialog boxes. "Print"it will open the standard printing window, where you can manage the printer driver. But we drew a rather complicated illustration and wish to get the expected result, and not a cat in the bag, so we choose "Preview"(See Fig. 6).

Figure 6 - Preview window before printing

The scheme is displayed here as it will look like on a sheet of paper. Of course, the monochrome printer will not be able to transfer colors, and you should remember about it.

Press the button "PERSONS"To add information on the upper or lower edge of the sheet. In the window that opens, you can specify up to six such elements with different locations. By pressing the triangle button, you can insert the service information (see Fig. 7).

Figure 7 - Adding footer

Press the button "Page settings"To invoke the settings dialog box (see Fig. 8).

Figure 8 - Print Settings Window

Only one tab with the speaking name is responsible for printing here. "Print Setup". You can point out the sizepaper orientation withdrawal and change scale. If you have a format printer more than A4, then you can print the diagram on the appropriate sheet by selecting it in the list. "Paper in the printer"But most likely the printer is standard - A4 format. Do not have access to a large format printer, you can get a big scheme by specifying a value scaleover 100%, or by increasing the number of pages in width or height. So, indicating 4 pages in each direction, you can get a scheme of A0 format on the A4 printer. But it will have to cut and glue 16 sheets on their own. But this is already a separate story (see Fig. 9).

Figure 9 - the result of gluing sheets of an enlarged scheme

Selecting a large scale in the preview window you will see an enlarged image. To switch between parts of the circuit, use buttons "Next / previous tile" (See Fig. 6). Also these buttons are responsible for switching between pages.

Note that the quality of vector illustration does not suffer from increasing scale. If you thus try to increase the raster image (jpeg-photo, for example), you will inevitably get a blurred imprint with enlarged compression artifacts (square mesh, halo on contrasting regions, etc.).

On printing can be output grid Document, noting the corresponding parameter. By default, the grid is not displayed.

Conclusion

Visio 2010 is quite closely integrated with Microsoft Office 2010 package applications. This makes it possible to conveniently use schemes in documents of various kinds (text, tabular, etc.). At the same time, it is not necessary to call the program for making small edits.

Despite the fact that the office package includes a Visio 2010 schema viewer, it will often have a reason for saving the image in a raster format. Use GIF, PNG and JPEG formats to achieve a small file size with a large versatility. The subsequent editing of the exported schemes will be difficult, but it is often not necessary. In any case, it is necessary to leave a copy of the scheme in the native Visio 2010 format - VSD.

Schemes are widely used in a variety of documents, but can be printed and separately. Visio 2010 is built in the ability to print images both in a standard format and on an enlarged, which in some cases it allows you to do without printing service.

In order to continue working with a previously created document, you must open the appropriate file. You can do this in several ways, the easiest of which is twice right-click on the file icon in the Windows Explorer window. This will automatically start Microsoft Visio, and the document you specify will be opened in it to edit.

Visio files are easy to learn about the characteristic blue color icons, in addition, if you work with Windows 7, reduced copies in the files and diagrams in files and diagrams will be presented in the Explorer window (Fig. 2.8). If the Visio application is already running and ready to work, you can open an existing document using a command File → Open or buttons Openlocated on the toolbar.

After calling this command or by clicking on the button, you will see the document selection window on the screen shown in Fig. 2.9. Go to the desired folder, click the left mouse button to highlight the desired document and click Open.

If the folder you choose has many different files, you can "filter" the files of the desired type with the help of the drop-down list located in the lower right corner of the window. By default, all Visio files are selected in this list, which allows you to display only files fully supported by this program formats.

If Windows Vista or 7/8 operating system is installed on your computer, then to search for a file you can enter a part of its name in the field. Searchlocated at the top of the window.

Selecting item Open or Open originalYou can start working with files as usual. Changes made to the document during the edit process will be saved in the same document. If you do not want changes to affect the source document, select the command Open as a copy. In this case, the document immediately after the opening will receive a new name, and its editing will not affect the source file. A copy of the document with a new name will be in the computer's RAM. In order to record it on the disk Use the team File → Save or File → Save as.

Another way to secure the source file from random saving in a modified form is to open it only for reading. You can do this using the Open command to read from the Open button menu (see Fig. 2.10). When trying to save the edited document, you will be prompted to choose a new name for it.

The best way to protect important documents from accidental change or damage is to create their backup copies in a timely manner. If such copies are stored outside the computer, for example, on CDs, they will be reliably protected not only from careless editing, but also from equipment breakdowns or infection with computer viruses.

For even more comfort, Microsoft Visio users stores information about recently edited documents, as well as about the templates used to create new charts. The list of three newly used templates is presented in the central part of the program window in Fig. 2.11. On the right side of the window is a list of recently opened documents for editing documents. In addition, the list of recently opened documents is in the menu. File (See Fig. 2.12). Using the appropriate command, you can quickly open the desired document.

You can automatically add the contents of the chart, including figures and metadata, to the Word document using the ability Export to Word.. Then use the document as a basis for technological recommendations and instructions for use. For example:

Specialist of the support service has a technological scheme for a service request with detailed information about the departments, owners and charts of tasks. It creates an instruction manual in Word.

A specialist in the selection of frames has an organizational diagram with metadata figures, such as the current number of employees, vacancies and team budgets. He sends an operational report using Word Document.

The business analyst updates the technological scheme based on imported data that has KPEs, such as cost, duration and status displayed in the form of graphic data. Every month she sends a Word document to the ONEDRIVE cloud storage to provide access for interested parties.

Note: This feature is available only for users with Visio (Plan 2). If you do not know your version of Visio, on the tab File Choose Account > About Visio program. IT experts manage the Office 365 update process can learn what updates are available in each channel on the channel update page.

Export Visio Chart to Word Document

results : Word document was created. You can make changes to it in accordance with the wishes. As a minimum volume, we recommend doing the following:

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Sometimes users are required to prepare them in the Microsoft Visio program to be converted to various graphic formats: BMP, PCX, GIF, etc. It is impossible to solve this problem with standard tools. Therefore, it is necessary to use additional tools, for example, Universal Document Converter. This utility is a virtual printer, with which you can quickly and simply convert a diagram from Visio into a graphic file of one of the common formats.

The procedure for converting diagrams from Visio to graphic files:

"In our department we use Microsoft Access and Microsoft Visio. Previously, to prepare documents for delivery to the archive, we had to first print them on the printer, and then use the scanner to receive TIFF files. Currently, we use a universal document converter that saves our time and money. It is very important for us that the universal document converter allows you to export documents from different applications to one multiplocked TIFF. "