PDF to the office. Save files in PDF or XPS format. Microsoft Office components

Excel for Office 365 Word for Office 365 Publisher for Office 365 Access for Office 365 Word Online Excel 2019 Word 2019 OneNote 2016 Publisher 2019 Access 2019 OneNote 2013 OneNote 2010 Project Professional 2019 Excel 2016 Word 2016 Publisher 2016 Access 2016 InfoPath 2013 Project Professional 2016 Excel 2013 Word 2013 Publisher 2013 Access 2013 Excel 2010 Word 2010 Access 2010 Publisher 2010 Project 2010 InfoPath 2010 Office 2016 for Mac InfoPath Edit Mode 2010 Project Online Excel Starter 2010 Office 2010 Project Online Desktop Client Project Professional 2013 Project Standard 2010 Project Standard 2013 Project Standard 2016 Project Standard 2019 Word Starter 2010 Less

In Office applications, you can save or convert files to PDF for sharing or printing in a printer. No additional software or add-ons required.

Use PDF format if you want the file to meet these conditions:

the file should look the same on most computers;

the file must be smaller;

industry standard compatibility required.

Examples include resumes, legal documents, newsletters, files for reading (no editing) and printing, and files for professional printing.

Important: Many programs, including Microsoft Word, have the ability to open and edit PDF files. To prevent the recipient from changing the file, simply share something in the PDF file.

To export or save an Office file as PDF, open it and from the menu File select item Export or Save as... To see step-by-step instructions, select an Office application from the drop-down list.

This information also applies to Microsoft Excel Starter 2010.

Note: You cannot save Power View sheets as PDFs.

OneNote 2013 and OneNote 2016

Open the tab File.

Click the button Export.

In chapter Export the current item select the portion of the notebook that you want to save as PDF.

In chapter Format selection select item PDF (* .pdf) and press the button Export.

OneNote 2010

Open the tab File.

In field File name enter a name for the notebook.

Open the tab File.

In field File name

In the list File type choose PDF.

Click the button Parameters OK.

In the tab File select team Save as.
To display a dialog box Save as in Project 2013 or Project 2016, you must select a location and folder.

In field File name enter a filename if not already assigned.

In the list File type choose PDF files (* .pdf) or XPS files (* .xps) and press the button Save.

In the dialog box Document export options indicate in paragraph Publishing range, should Include non-printable data or use ISO 19500-1 compliant(PDF only).

Formatting tips

Project does not support all possible formatting features for PDF or XPS documents, but some print options can change the appearance of the final document.

In the tab File select item Seal and then change any of the following settings:

orientation;

paper size;

page settings.

In the dialog box Page settings you can change the parameters on tabs like this:

"Legend",

Open the tab File.

In field File name enter a filename if not already assigned.

In the list File type choose PDF.

If you want to change how the document is optimized, choose Change... (Click Parameters in Publisher 2013 or Publisher 2016).

Make any necessary changes to the image resolution and non-printing information.

To change the print settings for your document, select Print options.

When finished, press the button. OK.

If after saving the file you want to open in the selected format, select the checkbox Open file after publishing.

Open the tab File.

In field File name enter a filename if not already assigned.

In the list File type choose PDF.

If you want to open the file in the selected format after saving it, select the checkbox Automatic file preview after saving.

If you want high quality document printing, set the switch to the Standard (Web Publish and Print).

If print quality is less important than file size, set the switch to Minimum Size (Web Publishing).

Click the button Parameters to select pages to print, specify whether to print layout, and select output options. Click the button OK.

Word 2013 and later

Learn more about PDF creation options

To convert only some pages to PDF, specify them in the fields Pages.

To include corrections in a PDF, under Publish set the switch to position Corrections document... If not, make sure to set the switch to the Document.

To create a set of bookmarks in a PDF file, select the checkbox Create bookmarks using... Then set the switch Headings or, if you've added bookmarks to your document, Word bookmarks.

If you want to include document properties in the PDF, make sure the check box is Document properties set.

To make your document easier to read in screen readers, select the check box Document structure tags to improve comprehension.

Compliant with ISO 19005-1 (PDF / A). This option instructs to create a PDF document using the 1.7 PDF archiving standard. The PDF / A standard helps you ensure that your document looks exactly the same when opened on another computer.

Bitmap text when fonts cannot be embedded... If fonts cannot be embedded in the document, the text bitmap is used when generating the PDF to make the PDF look exactly like the original. If this option is not selected and the file is using a non-embeddable font, the PDF reader might use a different font.

Encrypt document with password... Select this option to restrict access to the PDF file to people who do not have a password. When you press the button OK.Word will open a dialog box. Encrypt PDF Document, where you can enter the password and its confirmation.

Opening a PDF file in Word and copying content from it

You can copy the content you want from a PDF by opening it in Word.

Please select File > Open and find the PDF file. Word will open the PDF in a new file. You can copy the content you want, including images and diagrams.

Word 2010

This information also applies to Microsoft Word Starter 2010.

Open the tab File.

In field File name enter a filename if not already assigned.

In the list File type choose PDF.

If you want to open the file in the selected format after saving it, select the checkbox Open file after publishing.

If you want high quality document printing, set the switch to the Standard (Web Publish and Print).

If print quality is less important than file size, set the switch to Minimum Size (Web Publishing).

Click the button Parameters to select pages to print, specify whether to print layout, and select output options. When finished, press the button. OK.

With Word for the web, you can convert a document to a PDF file by printing to Word. This will create a regular PDF file that preserves the layout and formatting of the original document.

If you need more options for managing your PDF, such as the ability to add bookmarks, use the Word desktop application to convert the document to PDF. To run this application, select the command Open in Word.

Format PDF preserves the formatting of documents and allows you to share files with other users. When you view a PDF file online and print it, it retains its original representation. PDF is also useful for documents intended for industrial printing. PDF is used by many institutions and organizations and is supported by more viewers on different platforms than XPS.

XPS format is an electronic file format that preserves document formatting and allows file sharing. The XPS format ensures that when the file is viewed on a computer and printed, the original formatting is preserved and the file data cannot be easily changed.

Important: Most modern browsers can open and display PDF files. However, if you have an older version of the operating system, you may need a PDF reader installed on your device, such as Acrobat Reader which is available from Adobe Systems.

additional information

Note: This page has been automatically translated and may contain inaccuracies and grammatical errors. It is important for us that this article is useful to you. Was the information helpful? For convenience also (in English).

Hi friends, today I want to tell you about 4 ways to convert word document to pdf format. When mine was completely written and designed, I was faced with the task of converting a ready-made word-file with screenshots of a rather impressive size into a format acceptable for most users. The choice almost immediately fell on the pdf format, since it is this format that is distinguished by high quality when converting and compressing the document size, which is very good, especially for materials with graphics. In the process of searching for suitable resources for transformation, I stopped my choice on 2 services that work in on-line mode, and a desktop program - the work, which we will consider further. There is also the possibility of converting, directly from the text editor Word.

Fast word to pdf conversion

Conversion using Microsoft Word. Basically, this is the easiest way to convert documents. In order for you to be able to directly convert from the Word application, download the app- "2007 Microsoft Office Add-in: Save as PDF or Microsoft XPS" and install it.

Starting from Microsoft Word 2007 this function is already added by default!

On-line conversion service # 1. We pass on link, in the window that opens, by clicking the Browse button, select the required file for conversion, and click the Convert button.

Depending on the size of your original file, after a while (during the conversion of the document, do not close the browser or refresh the page), you will be prompted to save the already converted file in pdf format. Save this file in a place convenient for you and enjoy the result of your work.

On-line conversion service # 2. This service is a little more difficult to work with than the previous one, but there are no particular difficulties in it. Again, go to link, in the window that opens, press the green Upload button and select the required file for conversion, you can also simply drag the file into the browser window.

After the file in word-format appears in the window, drag it with the mouse to the area of the Convert field. We enter the e-mail, to which we will receive a link to download the file, and click the Convert button.

A window will immediately appear in front of you with the words of thanks for using their service and a notification that a link to download the converted file will be sent to your e-mail. Depending on the size of the original file, after a while we check the mail and follow the link to download the file. Conversion of word to pdf is done.

Conversion software Pdfcreator. The two previous services are good and fast to work, but for fans of desktop applications, I recommend using the program Pdfcreator.

The program installs a virtual printer driver on your computer and if you need to convert word to pdf, then as usual you start the document for printing, only when you select a printer, specify a virtual printer - PDFCreator.

Compared to on-line services, the program converts large files much faster, and I work according to this principle - small files up to 500 KB - conversion using on-line services, more than 500 KB - using Pdfcreator.

Installing and configuring the Pdfcreator program

The Pdfcreator program itself is quite simple to install, so it makes no sense to describe the whole process. The only point I want to draw your attention to is the choice of language during the installation process. In the screenshot, I showed you what needs to be done.

That's it, the installation of the program is completed, and if everything is done correctly, then in the list of printers installed in your operating system, you will see virtual printer - PDFCreator

Now, if you want to carry out the procedure for converting a word-document, then simply select the PDFCreator printer in the drop-down list and press the OK button.

After these steps, you will have another window where you can specify the title of the document and other parameters. Click the Save button, and choose a save location, already a pdf document.

Friends, out of more than 10 services I tested, these 3 are the most practical to use, and workable. If you know any other good services, write to

When working with office Word documents, users have a need to convert a Word document into a PDF document. Converting the DOC format to PDF is necessary in many cases, which I will discuss below.

Microsoft Word is widely used in enterprises; quite a few users work with the program on their personal computers. The text editor Microsoft Word, as a separate application, is included in the office suite Microsoft Office.

Word documents are saved in the modern ".docx" format or in the old ".doc" format. Most of the users in the old fashioned way call all Word files as "DOC". Therefore, this article will mainly refer to the ".doc" format, although everything written has the same relation to the ".docx" format.

Documents in “.DOC” or “.DOCX” format are easy to edit, while documents in “.PDF” format, on the contrary, are rather difficult to edit. The PDF format has its own area of application: PDF documents save reporting documents, forms, forms, e-books, instructions, etc. PDF is a portable format that is equally displayed on any computer or device, which is very important for certain types of documents.

Translating a Word document to PDF is necessary in some cases, for example, when you need to create an e-book, to protect the document from changes, to send the document by e-mail, etc.

Currently, the PDF format is supported by all major browsers, so there will be no problems with opening files of this format on any computer, even if there is no special viewer for files of this type. Word documents (in doc and docx formats) require Microsoft Word or an application on your computer that supports opening files in these formats.

Based on these considerations, it becomes necessary to convert (convert) a file from one format to another. True, much more often a PDF to Word conversion is required. How to convert DOC to PDF?

Let's take a look at free ways. You can convert doc to pdf for free in the following ways:

directly in Word if the application is installed on your computer
from another text editor that supports Word
using an online DOC to PDF conversion service
using a virtual printer
in a specialized program for converting DOC to PDF

In this article I will tell you how to save a Word document to PDF in the Microsoft Office program (Microsoft Word 2016, Microsoft Word 2013, Microsoft Word 2010, Microsoft Word 2007), in free office programs (LibreOffice, OpenOffice), using a virtual printer in the program (Universal Viewer) that supports opening Word files.

Doc to pdf converters in free versions have limitations, so we will not consider them in this article. Online services (word to pdf converters) have some limitations compared to programs, I will tell you more about them another time.

Convert doc to pdf in Word 2016

First, let's take a look at how to convert a DOC file to PDF in Microsoft Word 2016.

To translate a document from Word to PDF in Microsoft Word 2016, follow these steps:

Click on the File menu and then select Export.
In the "Export" tab, select "Create PDF / XPS Document" and then click on the "Create PDF / XPS" button. You can use another option: "Save As", then choose a save location and format to save the file.

In the "Publish as PDF or XPS" window, select a save location, name your document, select optimization settings. By default, a standard optimization is offered, suitable for web publishing and printing. The minimum size assumes a slightly poorer quality for publishing the file on the Internet. Click on the "Options ..." button to select other settings.

In the Options window, select the options you want to convert the file to: compatibility options, which pages to keep, and more.

In the Publish as PDF or XPS window, click the Publish button.

The converted DOCX to PDF document opens in a PDF viewer on your computer (in this case, the file is opened in Adobe Acrobat Reader).

How to convert DOC file to PDF in Word 2013

Converting Word to PDF in Microsoft Word 2013 is no different from converting in Microsoft Word 2016.

Translation of a document from word to pdf in Microsoft Word 2013 takes place in several stages:

Enter the "File" menu, click on "Export".
In the "Export" tab, select "Create PDF / XPS Document" and then click on the "Create PDF / XPS" button.
In the Publish as PDF or XPS window, select the desired settings, and then click the Publish button.

Converting Word to PDF is complete, you can open the converted file.

How to save word document as pdf in Word 2010

With Microsoft Word 2010, you can convert .docx or .doc files to a .pdf file.

In Microsoft Word 2010, you need to convert docx to pdf in the following way:

Enter the "Start" menu, click on "Save As"
In the Save Document window, in the Save as type box, select PDF. Specify a name for the file, select a save location, optimization settings, if necessary, change other parameters.

After that, a PDF file will be saved on your computer.

How to save a Word 2007 document to PDF

Now let's see how to save a Word 2007 document to PDF. Starting with Microsoft Word 2007 SP1, Microsoft has included an add-in, a PDF Converter, to Word.

Open your document in Word 2007, and then follow these steps:

Click on the “Office” button.
Select "Save As" from the menu, then "PDF or XPS", give a name to the file.
In the "Publish as PDF or XPS" window, select the file type "PDF", the optimization options: "Standard" or "Minimum size", use the "Options" button to change the settings if you are not satisfied with the default settings.
Click on the "Publish" button.

How to convert Word to PDF in LibreOffice

Many computers have the free office suite LibreOffice or OpenOffice installed, which replaces Microsoft Office. These programs support opening MS Word files. These programs have the functionality to save a document in PDF format.

Open a Word document in LibreOffice Writer, then follow these steps:

In the program menu, click on the "Export to PDF" button.

In the "Export" window, select a save location, name the file, the format will be selected automatically.
Click on the "Save" button.

Saving Word file to PDF in OpenOffice

Open the file in "doc" or "docx" format in the OpenOffice program, follow the sequential steps:

Go to the "File" menu, select "Export to PDF" in the context menu (or click on the button located on the panel).
In the "PDF Options" window, select the desired settings in the tabs: "General", "Initial View", "User Interface", "Links", "Security".

Click on the "Export" button.

Saving DOC to PDF using a virtual printer in Universal Viewer

In programs that have a print function, it is possible to save a file in PDF format if a virtual printer is installed in the Windows operating system. I have already written about this method in detail in this article.

Windows 10 has Microsoft Print to PDF virtual printer installed. If your computer does not have a virtual printer, install a free virtual printer on your computer such as doPDF, Bullzip PDF Printer, etc.

We also need any program that can open files in Microsoft Word format. I will show the whole process using the example of the Universal Viewer program, which is used to open files of a large number of formats.

Open a Word document in the Universal Viewer, then follow these steps:

Go to the "File" menu, select "Print ..." in the context menu.
The "Print" window will open, in which you need to select a printer. The printer name displays all available printers: physical and virtual. Select a virtual printer, be guided by its name. For printing settings, click on the "Properties" button, if necessary, change the parameters.
Click on the "OK" button.

In the "Save Print Results" window, name the file, select a location to save, and then click the "Save" button.

Conclusion

If necessary, the user can convert a Word document (in DOC or DOCX formats) to a PDF file for free. Conversion to PDF takes place using a virtual printer and programs: Microsoft Word, LibreOffice, OpenOffice.

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There are many ways to convert doc file or docx file to PDF. Many people use third-party programs and Internet services, but only a relatively small number of users know that it is possible to save created documents in Microsoft Office Word 2007 itself!

People who have been working with Word 2007 for a long time will be extremely surprised by this - after all, they have been using this text editor for a long time, but they have not seen an item like "save as pdf". And indeed it is! For documents made in Word 2007 to be saved as PDF, you need to install the official plugin. Then we go according to plan.

The first step is to download this plugin. By the way, if someone is confused by this word, then it is worth explaining that a plugin is a small addition to any program. Download for this link a file whose size is slightly less than 1 mb.

The second part is installation. We launch the previously downloaded file (SaveAsPDFandXPS.exe), read the agreement, put a tick (if you agree, of course) and press continue:

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Then close all open Microsoft Office Word 2007 windows, if any. If the program windows were closed or you closed them, now you can safely open any Word document and start testing a new plug-in.

So, in fact, now we will save doc files in PDF. Open the document and point to "Save As ...", then select "PDF and XPS":

In the window that opens, you can, without changing anything, click "Publish" (in this case, "publish" is the same as "save"). The document will be saved in pdf, but if there is a need for some settings, then please:

That's all! Now another useful feature of the popular Word 2007 text editor is revealed!

Troubleshoot an error when starting Office 2010 on XP

Every modern user cannot imagine a full-fledged work with a PC without the use of text editors, e-mail and other mundane things. Microsoft Office is a unique office suite that brings together the most essential programs. Using it, you will not need any additional applications for full-fledged communication via e-mail, working with text, etc. An extensive arsenal of tools and functions, as well as the ability to download Microsoft Office for free, have made this product one of the most popular among different users. The developers have created several versions of this software product, differing in the set of components, so that the complex can be used both at home and in the largest corporations.

Microsoft Office components

Excel is an indispensable tool for working with spreadsheets. With this program you can create and edit spreadsheets, carry out complex calculations and structure large amounts of information of various types. The program works well with other products included in Office
Word is a text editor with a wide range of tools and options that allows you to create text documents of all kinds, structures and types.
PowerPoint is a simple application for creating striking multimedia slides and professional-grade presentations.
Publisher is an Office component for typesetting printing that allows you to develop both the simplest materials and full-fledged brochures and banners.
Visio is a diagramming and drawing environment with a set of tools that can satisfy the needs of both the professional, experienced user and the novice.
InfoPath is a tool for working with XML, with which you can automate the system for collecting and processing information by creating your own data entry forms.
Outlook is an email client that combines functions for working with emails, planning a daily routine, a browser, etc.
OneNote is your virtual notebook where you can leave and store any kind of notes, from your own thoughts to your work schedule for the day, etc.
Access is a system for creating, maintaining and editing databases.

In order to choose the edition of Microsoft Office that is optimal for your needs and download it to your device, read the detailed characteristics of each of them and check that the technical capabilities of your PC match the system requirements of the selected version.