Backup and restore mail in Outlook Express. How to save emails from Outlook: archiving, importing, exporting and other useful actions Where are emails stored microsoft outlook

Well, of course, you say - on the local computer in a personal folders (PST) file. Perhaps, I will answer. But not necessarily. And it’s not all that simple. Mail can also be stored on the server. But there are two types of folders for storing mail on the local computer - personal and archived?

Let's try to figure it out.

The free space on the computer receiving e-mail is not infinite. Sooner or later, you will want to know how you can create personal files for your mail messages. You can store these files locally on your computer, where you won't have the size restrictions imposed by anyone else.

The user may decide that the email is hosted on his computer because that is where he is viewing it. In fact, when working with Exchange or with the Web-based e-mail service, most messages remain on the server until the user moves them elsewhere.

Where, then, should the email be moved? Microsoft allows you to create local data files, called Personal Folders (PST) files, that actually reside on your local computer. There are several benefits to using personal folder files.

Lack of reminders. If you store all e-mail in the Inbox folder located on the server, sooner or later you will receive a message asking you to empty your mailbox. In some cases, such messages may contain a threat to block the mailbox until the user fulfills these requirements. Storing e-mail in a local folder file in Microsoft Outlook frees you from receiving these types of messages.

Lack of congestion. By storing less important messages in a separate folder, you can focus on the most important messages.

Reducing used disk space. The ability to compress Personal Folders (PST) files makes them the most efficient way to store messages. The less disk space the files occupy, the more it remains at the user's disposal.

Freedom of movement. PST files can be moved from one computer to another, as well as stored on a CD. You can also store these files on a shared computer and assign a password to control access to messages.

Archive and personal folders are not part of the mailbox.

Mailbox
Archive folders and personal folders

Received messages are placed in the Inbox folder. Typically, the Inbox is located inside mailbox along with folders "Calendar", "Contacts" and others. If messages are stored locally, they are moved to archive or personal folders, which are separate data files outside mailbox. Microsoft Outlook has information about the location of these folders, but they are not available to the server.

You can use both personal and archive folders to store messages in your personal folders file, or both!

What is the difference between archive and personal folders?

It is important to keep two points in mind from the outset.

Messages stored in a Personal Folders (PST) file are not accessible from the email server. They are located on the local computer, and the user, when moving to another computer, will not be able to read these messages until they move them to the new machine.
Only one user can work on a PST file at a time. Even if the computer is shared, and multiple users have permissions to access the Personal Folders file, each user must close the PST file so that another user can open it.

My blog is searched for by the following phrases
.
.
.
.
.
.

You may also be interested in the information on the following keywords, which are usually searched for on my site

Outlook Express is included in the initial installation of the Windows XP operating system and is therefore widely available to users. You don't have to pay extra for it and Outlook Express allows you to perform basic operations with e-mail and even keep an address book with all the necessary contact information.

The disadvantages of the mail program include weak security of information storage and the lack of a backup mechanism. But the last problem can be solved manually. In practice, sometimes the task arises of reinstalling the operating system while preserving the user's personal correspondence, or the task of transferring e-mail messages stored in Outlook Express to another computer. This is where you need a manual backup of the existing correspondence and the address book with contacts.

The process of migrating email data can be divided into several stages:

Back up email messages.

Backing up your address book.

Recover e-mail messages.

Restoring the address book.

Backing up email messages

The most important stage. You must manually copy the files that store all e-mails to another drive. But first of all, you should find out where the mail files are located in Outlook Express.

Backing up your address book

If you have a large address book or very important contact information, then, like e-mail messages, you should reserve it so as not to lose something important.

Recovering email messages

When you start a new Outlook Express (after reinstalling Windows XP, or if you do it on another computer), you can restore all previously saved messages immediately after setting up your email accounts. For this:

Close Outlook Express.

Make sure you can show hidden files.

Go to the folder on the following path "C: \ Documents and Settings \ Username \ Local Settings \ Application Data \ Identities \ (Alphanumeric Folder) \ Microsoft \ Outlook Express" and copy over the existing files, those that you backed up earlier in the first step of this article.

Start Outlook Express. Inbox, Outbox, Sent Items, etc. will contain your old e-mails.

Restoring the address book

You can also add the contacts of the address book saved to the CSV file in step 2 to the recovered emails.

Outlook keeps backups of data in different locations. Depending on your account type, you can back up emails, personal address book, navigation pane options, signatures, templates, and more.

If you are using a Microsoft Exchange, Office 365, or Outlook.com account, emails will be archived on the mail server. In most cases, a Personal Folders (PST) file is not used with these account types.

To view some backup files for Outlook, you need to show hidden system folders and file name extensions. For information on how to do this, see.

About backing up your Office 365, Exchange, and Outlook.com accounts

For Office 365 accounts, Exchange or Outlook.com accounts, Hotmail.com, or Live.com accounts that do not have POP or IMAP access, the Personal Folders PST file is missing. You might have an Offline Folders (OST) file, but when you add a new email account, Outlook automatically recreates it. This file cannot be moved from one computer to another.

For Office 365 accounts, Exchange or Outlook.com accounts, Hotmail.com, or Live.com accounts that don't have POP or IMAP access, you can transfer the following information from one computer to another.

Navigation pane options

These options are available in one of the following locations.

Windows 10 drive: \ users \<имя_пользователя>\ Appdata \ Roaming \ Microsoft \ Outlook \ Profile Name. XML

Previous versions of Windows

Plot styles

The Outlprnt file can be found in one of the following locations.

Windows 10 drive: \ users \<имя_пользователя>\ appdata \ roaming \ microsoft \ outlook \ outlprnt

Previous versions of Windows drive: \ my documents and and \ Application date \ Microsoft \ Outlook \ Outlook

The files from which Outlook signatures are generated can be found in the following locations.

Windows 10 drive: \ users \<имя_пользователя>\ appdata \ roaming \ microsoft \ signatures

Previous versions of Windows

In 32-bit and 64-bit versions of Outlook, stationery is stored in different locations. The files that create Outlook stationery can be found in the following locations.

All Windows versions on disk: \ Programs Files \ Common Files \ Microsoft Shared \ Stationery

All Windows versions on disk: \ Program Files (x86) \ Common Files \ Microsoft Shared \ Stationery

Customizable forms

The files that create custom Outlook forms can be found in the following locations.

Windows 10 drive: \ users \<имя_пользователя>\ appdata \ local \ microsoft \ forms

Earlier versions of Windows on disk: \ my documents and and \ Local Settings \ Application Data \ Microsoft \ Forms

Custom dictionary files are stored in the following locations.

Windows 10 drive: \ users \<имя_пользователя>\ appdata \ roaming \ microsoft \ uproof

Previous versions of Windows <имя_пользователя>\ Application Data \ Microsoft \ UProof

All Outlook templates you create are stored in one of two locations. Templates will have the extension oft.

Windows 10: drive: \ Users \<имя_пользователя>\ AppData \ Roaming \ Microsoft \ Templates

Previous versions of Windows: drive: \ Documents and Settings \<имя_пользователя>\ Application Data \ Microsoft \ Templates

Send and receive parameters

The send and receive options include which accounts are checked at what frequency. The send and receive options file can be found in one of the following locations. The file will have the SRS extension.

Windows 10: drive: \ Users \<имя_пользователя>

Previous versions of Windows: drive: \ Documents and Settings \<имя_пользователя>

Email, calendar, contacts and tasks for POP and IMAP accounts

If you have a POP or IMAP account, all of your data is already saved in a Personal Folders (PST) file. It can be transferred to another computer while saving the data. Moving a .pst file from one computer to another does not transfer your email account settings. If you need to set up Outlook on a new computer, copy the .pst file from your old computer and set up on the new email account. Then open the .pst file on a new computer.

The location of the .pst file depends on the versions of Outlook and Windows, and how the account is set up or the .pst file is created. The .pst file can be found in the following locations.

Windows 10 drive: \ users \<имя_пользователя>\ appdata \ local \ microsoft \ outlook

Windows 10 drive: \ users \<имя_пользователя>\ roaming \ local \ microsoft \ outlook

Earlier versions of Windows on disk: \ my documents and options \<имя_пользователя>\ Settings \ Application Data \ Microsoft \ Outlook

Advice: .

Note: Your configuration might not include all of these files, as some of them are only created when you customize Outlook features.

Can't find folders?

Some folders may be hidden. To show hidden folders in Windows, do the following:

Click the button Start and select the item Control Panel.

Open up Folder options.

To find Folder options, at the top of the window in the search box, enter Folder options... In Control Panel for Windows XP in the box The address enter Folder options.

In the tab View In chapter Extra options in category Files and folders In chapter Hidden files and folders check the box Show hidden files and folders.

Outlook Data File (PST)

Outlook data files (.pst files) contain e-mail messages, calendars, contacts, tasks, and notes. You need Outlook to work with items in a .pst file.

When you archive Outlook data, it is saved in PST files.

Notes:

Microsoft Exchange Server credentials store the data on the mail server. So that you can use Cached Exchange Mode or work offline, copies of items are saved as an offline Outlook data (OST) file. For more information, see the Outlook Data File (OST) section. Some organizations also allow you to export or archive items to a .pst file.

Moving the .pst file to a network shared network is not supported. For more information, click the article number below to view an article in the Microsoft Knowledge Base
: Personal folder files are not supported on LAN or WAN.

Specifying the Name and Location of the Personal Folders File

Microsoft Outlook 2010

In Outlook 2010, click the File tab on the ribbon, and then select the Details tab from the menu.

Click the button Account setup and select the command Account setup.

Click files data.

Make a note of the path to the PST file and its name. For example, C: \ Excel \ Mailbox.PST specifies a PST file named Mailbox. pst and is located in the Exchange folder on drive C.

Outlook data files (.pst) created in Outlook 2010 are saved on your computer in a folder Documents \ Outlook Files... In Windows XP, these files are created in the folder My Documents \ Outlook Files.

Advice: If the Outlook Data File (PST) is large, it may slow down OneDrive sync and will show "Processing changes" or "File in use." Learn how to delete the Outlook data file. PST from OneDrive.

After you upgrade to Outlook 2010 on a computer that already had data files that were created in earlier versions of Outlook, those files are saved in a different location in a hidden folder.

Windows 7 and Windows Vista

Windows XP

Advice: For information about hidden folders in Windows, see the Windows Help and Support Center.

Start Outlook.

On the menu Service select team Parameters.

In the tab Mail setup press the button data files .

Make a note of the path to the PST file and its name. For example, C: \ Excel \ Mailbox.PST specifies a PST file named Mailbox. pst, which is located in the Exchange folder on drive C.

5. Press the button Close, press the button OK and then on the menu file select team logging out and logging out to close Outlook.

Copying a personal folders file

From the Start menu, select Programs and then File Explorer.

Browse the files to the PST file folder.

Copy the PST file to the location you want.

For more information on copying files and folders, follow the steps below.

Click the Start button and select Help.

Click the Search tab and type Copy.

In the dialog box select a section to display click the link copy or move a file or folder.

Point Outlook to a new Personal Folders file

Microsoft Outlook 2010

Open Outlook 2010.

On the ribbon, open the tab file and select the tab from the menu intelligence .

Open the tab Account parameters, and then press the button again. Account settings .

In the tab Data files press the button Add.

In chapter a type file select item Outlook data file (*. pst).

OK.

Select the PST file and click the button use by default.

9. Press the button OK.

Delete

11. Press the button "Yes", press the button " Close"and then click OK

12.on the menu file select team exit.

13. Restart Outlook.

Microsoft Office Outlook 2007

Open Outlook.

On the menu Service select team Parameters.

In the tab Mail setup press the button email accounts even if you don't have an email account.

In the tab Data files press the button Add.

Click the item Office Outlook Personal Folders (PST) File and press the button OK.

Find the new location of the .pst file and click OK two meanings.

Click the button use by default.

If this is the default email delivery location, the following message appears:

You have changed the default delivery location for email. This will change the location of your Inbox, Calendar, and other folders. These changes will take effect the next time you start Outlook.

9. Press the button OK.

10. Select the .pst file listed under "Finding the name and location of your personal folders file" and then click the " Delete"to remove the local PST file from the profile.

11. Press the button "Yes", press the button " Close"and then click OK to close all dialog boxes.

12.on the menu file select team exit.

13. Restart Outlook.

If PST is the default delivery location, the following message appears:

The location to which messages are delivered has changed for this user profile. To complete this operation, you may need to copy the contents of the old Outlook folders to the new Outlook folders. For information on how to change where mail is delivered, see the Microsoft Outlook Help. Some keyboard shortcuts in the Outlook bar may no longer work. Do you want Outlook to recreate your keyboard shortcuts? Any keyboard shortcuts you created will be removed.

Click the button Yes to have Outlook update the Outlook bar shortcuts to point to the new location of the .pst file, or No to keep the keyboard shortcuts for the original local .pst file in the list of keyboard shortcuts.

Your profile now points to the .pst file in the new location. Outlook will open a new PST file and you can now delete the PST file from its original location.

File (OST)

The .ost file is synchronized with the items on the Exchange server. Since the data remains on the Exchange server, you can recreate this OST file on a new computer without backing up the OST file.

Windows 7 and Windows Vista drive: \ \ Appdata \ local \ microsoft \ outlook

Windows XP drive: \ my documents and and \ Local Settings \ Application Data \ Microsoft \ Outlook

Personal Address Book (PAB)

Windows 7 and Windows Vista drive: \ \ Appdata \ local \ microsoft \ outlook

Windows XP drive: \ my documents and and \ Local Settings \ Application Data \ Microsoft \ Outlook

Note: Personal address books (PABs) are not supported in Outlook 2010. When you upgrade to Outlook 2010, you will be prompted to import any PAB files into your contacts. If you don't import the PAB file when you first start Outlook 2010, you can import it later using the command " Import"in Microsoft Office Backstage View.

Offline Address Book (OAB)

The Offline Address Book (OAB) is used by Microsoft Exchange Server accounts. It contains information such as names, email addresses, titles, and office location information from the GAL on the server that is running Exchange.

You don't need to back up or restore this file. It is created and updated automatically.

Windows 7 and Windows Vista drive: \ \ Appdata \ local \ microsoft \ outlook

Windows XP drive: \ my documents and and \ Local Settings \ Application Data \ Microsoft \ Outlook

Navigation Pane Configuration File (XML)

This file stores information about the content of the Navigation Pane.

Windows 7 and Windows Vista drive: \ Users \ User \ Appdata \ Roaming \ Outlook \ Profile Name. XML

Windows XP drive: \ my documents and and \ Application \ Name. XML

Microsoft Exchange Registered Extensions (DAT)

Windows 7 and Windows Vista drive: \ \ Appdata \ local \ microsoft \ outlook

Windows XP drive: \ my documents and and \ Local Settings \ Application Data \ Microsoft \ Outlook

Auto-complete list for Outlook contacts

Autocomplete is a feature that suggests suggestions for names and email addresses as you type. The suggested options are taken from a list of names and mailing addresses from previously sent messages.

In Outlook 2007, the Auto-Complete List (NK2) file is stored in the following folders:

Windows Vista: drive: \ Users \<имя пользователя>\ AppData \ Roaming \ Microsoft \ Outlook

Windows XP: drive: \ Documents and Settings \<имя пользователя>\ Application Data \ Microsoft \ Outlook

The completion list (NK2) file is no longer used in Outlook 2010. Auto-complete list items are now saved in your Microsoft Exchange Server mailbox or in your account's Outlook data file (PST).

Exchange Server Accounts

If you are using an Exchange Server account, your Auto-Complete List is stored in a mailbox on the Exchange Server. This allows you to use the Auto-Complete List on any computer where you use Outlook with your Exchange account.

How do I determine if I have a Microsoft Exchange Server account?

Open the tab File... Click the button Account setup and select the command Account setup... In the tab Email the list of accounts indicates the type of each of them.

POP3 accounts

The auto-complete list is saved in an Outlook data file (PST). See Find and transfer Outlook data files from one computer to another for location information.

IMAP and Outlook.com accounts

The auto-complete list is saved in an Outlook data file (PST). The Outlook Data File (PST) for these accounts is not the same as in Outlook. It is a copy of the data in the mail server account and is not intended to be moved or restored. When you set up an IMAP or Outlook.com (formerly Hotmail) account in a different Outlook profile or on a different computer, a new Outlook Data File (PST) is created. Therefore, the auto-complete list is unique to the computer and profile in which the account is configured, and its entries do not appear in another profile or computer that you are using.

Rules (RWZ)

Windows 7 and Windows Vista

Windows XP

Note: If you upgraded to Outlook 2010 from an earlier version of Outlook than Microsoft Outlook 2002, you may have an .wz file on your computer's hard drive. The .rwz file is no longer required, and the rule information is now stored on the server running Microsoft Exchange and in the Outlook Data File (PST) for POP3 and IMAP e-mail accounts. You can delete the file.

If you use the rules import and export feature, by default the RWZ files are located in the folder Documents.

Plot Styles (Outlprnt file without extension)

Windows Vista drive: \ \ Appdata \ roaming \ microsoft \ outlook

Windows XP drive: \ my documents and and \ Application Data \ Microsoft \ Outlook

Signatures (RTF, TXT, HTM)

Windows 7 and Windows Vista drive: \ Users \ User \ Appdata \ Roaming \ Microsoft \ Signature

Windows XP drive: \ my documents and and \ Application Data \ Microsoft \ Signatures

Forms (HTM)

Windows 7 and Windows Vista

Windows 7 and Windows Vista 64-bit with Outlook 2010 32-bit drive: \ Program Files (x86) \ Common Files \ Microsoft Shared \ Stationery

Windows XP drive: \ Program Files \ Common Files \ Microsoft Shared \ Stationery

Customizable forms

Windows 7 and Windows Vista drive: \ Users \ User \ Appdata \ Local \ Microsoft \ Forms

Windows XP drive: \ my documents and and \ Local Settings \ Application Data \ Microsoft \ Forms

Dictionary (DIC)

Windows 7 and Windows Vista drive: \ Users \ User \ Appdata \ Roaming \ Microsoft \ Upruf

Windows XP drive: \ my documents and and \ Application Data \ Microsoft \ UProof

Templates (OFT)

Windows 7 and Windows Vista drive: \ Users \ User \ Appdata \ Roaming \ Microsoft \ Templates

Windows XP drive: \ my documents and and \ Application Data \ Microsoft \ Templates

Send and Receive Parameters (SRS)

Windows 7 and Windows Vista drive: \ \ Appdata \ roaming \ microsoft \ outlook

Windows XP drive: \ my documents and and \ Application Data \ Microsoft \ Outlook

Messages (MSG, HTM, RTF)

Windows 7 and Windows Vista drive: \ Users \ User \ Documents

Windows XP drive: Documents and Documents Settings

Show hidden folders and file name extensions

Some folders may be hidden and file name extensions (such as PST, OST, PAB) may not be shown in Windows. To show hidden folders and filename extensions, do the following:

Open the control panel.

In Windows 10, click Start and select the item Control Panel.

In Windows 8, press Windows Key + X, then click Control Panel.

In Windows 7, click Start and choose Control Panel.

In the list View choose Large icons or Small icons to see all of the control panel icons.

Click Folder properties.

Go to the tab View.

In field Extra options:

In chapter Files and folders uncheck the box Hide extensions for registered file types.

In chapter Hidden files and folders click Show hidden files, folders and drives.

Click the button OK.

Outlook is a program included in Microsoft Office designed to work with e-mails and letters. In order not to lose or transfer letters from the program to another computer or third-party media, they can be saved to a separate file, exported or archived.

Saving email in Outlook 2010 and 2013

Where Outlook stores emails

By default, the program saves all messages at every specified period of time to a separate outlook.pst file automatically. This file is located in the Main_drive folder: \ Documents and Settings \ account_name \ Local Settings \ Application Data \ Microsoft \ Outlook. You can copy and use this archive for your own purposes, but keep in mind that the last letters received by mail might not have time to get into it. Therefore, it is better to use manual export or archiving to make sure that all emails end up in the file.

Outlook.pst file containing all emails

How to archive emails

Archiving in Outlook is a feature that moves some emails into a separate compressible archive to reduce the amount of memory they occupy on the hard disk. Unlike traditional backups, which create a copy of Outlook items, archived items are moved to a separate Outlook data file (.pst file). Archived items can be accessed at any time by opening this file.

Automatic archiving

By default, the function is activated and fulfills its duties after 2, 3 or 6 months, depending on the type of letters. For more details, see the table below.

Table: Retention period of various data in Outlook

After the first automatic archiving session, the program creates a file and a separate folder for it. In the future, you can independently add letters to the archive or remove them from it. The archive created by Outlook is located by default under Primary Drive: \ User \ AccountName \ Documents \ Outlook Files \ archive.pst.

To customize the automatic backup settings for yourself, follow these steps:

Manual archiving

Manual archiving will create the Archive folder automatically if it was not previously created during automatic archiving.

Video: Archive to Outlook

Loading and restoring emails from archive and pst file

If you have an archive or other file with letters in pst format, then you can quickly unload all data from it into the program. That is, using a PST file, you can recover lost data or add new ones taken from another computer:

Video: transfer of Microsoft Outlook 2010 database

Export letters

Export allows you to save both letters and other items in Outlook into a separate uncompressed file in pst format. The resulting file can be used in the same way as an archive, but it does not need to be unzipped.

While in the "File" tab, go to the "Open" subsection.
Open the "Open" section
Select the "Import" or "Import and Export" function, depending on the version of the program.
Press the "Import" button
Check the "Export files" option.
Selecting the action "Export files"
Indicate that you want to create a pst file.
Specify the pst format
Select the individual folders to export, or check the topmost section and check the box next to the words "Include subfolders".
Specify which folders you want to export
Specify the path where the location for storing the file with exported letters will be determined.
Specify where to save the file with exported files
If you want, then set a password for the file, but this is optional. Set a password for the file
As a result, you will receive a file with which you can transfer letters to any computer with Outlook.
Exported file received

How to highlight emails

In order to mark several letters at once for further deletion or transfer them to the "Read" section, hold down the Ctrl key on the keyboard and start marking letters with the mouse without releasing the key.

If you need to select a large number of letters at once, then select the first letter, and then hold down the Shift key on the keyboard and select the last letter, not release the key. All letters between the first and last letter will be highlighted.

Selecting multiple emails at once

To select all letters at once, mark one letter and hold down the key combination Ctrl + A, then all letters in the same folder as the selected letter will be selected.

Saving attachments from multiple emails

Some received letters may contain attachments: files, pictures, videos, etc. You can save the attachments of each letter in turn, but there is another option:

Some problems with Outlook emails and their solutions

In the process of working with letters, certain errors or problems may arise. To eliminate them, you need to perform certain actions.

Unread emails are read independently

If the letters that came to your mail are automatically marked as "Read", although you did not open them, then the fact is that you have enabled the function that shows that you have read the letter if you have a tab with it open for a few seconds. To disable this feature, follow these steps:

Old emails are not displayed

Messages read some time ago may no longer be displayed in the program. To fix this, follow these steps:

Emails from Outlook can be exported or archived to create a file that can be transferred to another computer or shared with someone. From the created file, you can get data using any version of Outlook, using import or item creation.

Outlook data files (.pst) created in Outlook 2010 are saved on your computer in the folder Documents \ Outlook Files... In the Windows XP operating system, these files are created in the folder My Documents \ Outlook Files.

When you upgrade Outlook to version 2010, data files that were previously created in previous versions of Outlook are saved in a different location in a hidden folder.

Windows 7 and Windows Vista disk: \ Users \ Username

Windows XP disk: \ Documents and Settings \ Username

Rest:

Outlook Data File (OST)

The .ost file is synchronized with the items on the server that is running Exchange. Because the data remains on the Exchange server, you can recreate this OST file on a new computer without having to back up this OST file.

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Local \ Microsoft \ Outlook

Windows XP disk: \ Documents and Settings \ Username\ Local Settings

Personal Address Book (PAB)

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Local \ Microsoft \ Outlook

Windows XP disk: \ Documents and Settings \ Username\ Local Settings \ Application Data \ Microsoft \ Outlook

NOTE. Personal address books (PABs) are not supported in Outlook 2010. When you upgrade to Outlook 2010, you are prompted to import any PAB file into Contacts. If the .pab file is not imported when you first start Outlook 2010, you can import it later using the command Import in Microsoft Office Backstage View mode.

Offline Address Book (OAB)

There is no need to back up or restore this file. This file is generated and updated automatically.

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Local \ Microsoft \ Outlook

Windows XP disk: \ Documents and Settings \ Username\ Local Settings \ Application Data \ Microsoft \ Outlook

Navigation Pane Configuration File (XML)

This file contains content information navigation area.

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Roaming \ Outlook \ profile_name.xml

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ Outlook \ profile_name.xml

Microsoft Exchange Registered Extensions (DAT)

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Local \ Microsoft \ Outlook

Windows XP disk: \ Documents and Settings \ Username\ Local Settings \ Application Data \ Microsoft \ Outlook

Outlook Auto-Complete List

Autocomplete is a feature that suggests names and email addresses as you type them. The suggested choices are possible matches from a list of names and addresses from sent emails. This list is called the auto-complete list.

The Auto-Complete List (.nk2) file is no longer used in Outlook 2010. Auto-complete list items are now stored in a Microsoft Exchange Server mailbox or account-specific Outlook Data File (.pst).

Exchange Server Accounts

If you are using an Exchange Server account, the Auto-Complete List is stored in a mailbox on the Exchange server. This allows you to use the Auto-Complete List on any computer that has Outlook with an Exchange account.

POP3 accounts

The auto-complete list is stored in an Outlook data file (PST). For its location, see Outlook Data File (PST).

IMAP and Windows Live Hotmail accounts

The auto-complete list is stored in an Outlook data file (PST). Outlook data files (.pst) for these account types are different from other .pst files in Outlook. These files are used as copies of the data on the account's mail server and are not intended to be moved or restored. A new .pst file is created when you set up an IMAP or Windows Live Hotmail account in a different Outlook profile or on a different computer. Therefore, the auto-complete list is unique to the computer and profile where the account is configured, and items from it are not available when using a different profile or computer.

Rules (RWZ)

Windows 7 and Windows Vista disk: \ Users \ Username

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ Outlook

NOTE. If you upgrade to Outlook 2010 from a version of Outlook that is earlier than Microsoft Outlook 2002, an .wz file may be present on your computer's hard drive. This file is no longer required and rule information is now stored on the server that is running Microsoft Exchange and in the Outlook Data File (PST) for email accounts POP3 and IMAP... This file can be deleted.

If you are using the import and export rules feature, the default location for the RWZ files is Documentation.

Plot Styles (Outlprnt file without extension)

Windows Vista disk: \ Users \ Username\ AppData \ Roaming \ Microsoft \ Outlook

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ Outlook

Signatures (RTF, TXT, HTM)

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Roaming \ Microsoft \ Signatures

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ Signatures

Forms (HTM)

Windows 7 and Windows Vista disk

Windows 7 and 64-bit Windows Vista with 32-bit Outlook 2010 disk: \ Program Files (x86) \ Common Files \ Microsoft Shared \ Stationery

Windows XP disk: \ Program Files \ Common Files \ Microsoft Shared \ Stationery

Non-standard forms

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Local \ Microsoft \ Forms

Windows XP disk: \ Documents and Settings \ Username\ Local Settings \ Application Data \ Microsoft \ Forms

Dictionary (DIC)

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Roaming \ Microsoft \ UProof

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ UProof

Templates (OFT)

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Roaming \ Microsoft \ Templates

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ Templates

Send and Receive Settings (SRS)

Windows 7 and Windows Vista disk: \ Users \ Username\ AppData \ Roaming \ Microsoft \ Outlook

Windows XP disk: \ Documents and Settings \ Username\ Application Data \ Microsoft \ Outlook

Message (msg, htm, rtf)

Windows 7 and Windows Vista disk: \ Users \ Username\ Documents

Windows XP disk: \ Documents and Settings \ Username\My documents